Purpose
The Requirements Walkthrough & Approval Checklist provides lean project teams with a structured, step-by-step mechanism to ensure that validated requirements are reviewed, agreed upon, and formally signed off by all relevant stakeholders. Its purpose is to reduce the risk of incomplete validation, overlooked requirements, or misalignment between business needs and delivery scope.
For Memorres projects, where PM teams are small (1–3 members) and client expectations are often dynamic, the walkthrough process ensures clarity and agreement before scope baselines are finalized. It also provides a governance safeguard by requiring explicit approvals rather than relying on informal confirmations. This checklist standardizes the walkthrough process, ensuring that every requirement is traceable, every assumption is tested, and every stakeholder acknowledges the project’s direction.
By following this checklist, Project Managers prevent scope creep, avoid disputes during execution, and maintain a defensible audit trail in MIC. It helps sponsors and stakeholders clearly understand what will be delivered, under what constraints, and how success will be measured.
Scope
This checklist applies to all projects managed under the Memorres Project Management Department and is mandatory before the Requirements Specification is baselined. It covers the walkthrough process from scheduling review sessions, preparing validation material, conducting structured walkthroughs, resolving conflicts, and recording approvals.
The checklist does not prescribe technical reviews of detailed designs or engineering specifications. Instead, it focuses on governance: ensuring requirements are complete, testable, aligned with objectives, and approved by authorized stakeholders.
Responsibility for executing this checklist lies with the Project Manager, who must schedule walkthroughs, record feedback, and secure sign-offs. Stakeholders are responsible for providing timely review and clarification, while the Sponsor and PMO confirm final approval.
Main Section
Table: Requirements Walkthrough & Approval Checklist
| Step | Action | Execution Guidance | Example/Evidence |
| 1 | Schedule Walkthrough Session | Confirm date/time with sponsor and key stakeholders; circulate agenda. | Agenda sent to all stakeholders 7 days before meeting. |
| 2 | Prepare Requirements Package | Consolidate requirements into the approved template with traceability and assumptions. | Requirements Spec v1.0 attached in MIC. |
| 3 | Circulate Requirements in Advance | Share draft at least 3 working days before walkthrough; highlight open items. | Draft requirements shared with SMEs on 10-Sep-2025. |
| 4 | Conduct Walkthrough Meeting | Review requirements line by line; capture clarifications, conflicts, or corrections. | Meeting minutes recorded, attendance list attached. |
| 5 | Resolve Conflicts | Consolidate feedback, resolve discrepancies, and re-circulate updated draft. | Duplicate requirement removed after SME input. |
| 6 | Validate Testability | Ensure every requirement has measurable acceptance criteria. | “Upload within 3 clicks” criteria confirmed. |
| 7 | Secure Stakeholder Sign-Off | Obtain signatures from all key stakeholders. | Signed approval page dated 12-Sep-2025. |
| 8 | Obtain Sponsor/PMO Approval | Sponsor provides final sign-off; PMO archives version in MIC. | Sponsor sign-off recorded in MIC on 14-Sep-2025. |
| 9 | Archive Evidence | Store requirements, approval record, and meeting minutes in MIC. | Folder “Project X/Requirements Baseline” complete. |
| 10 | Confirm Readiness for Scope Baseline | Ensure requirements are approved and linked to scope statement. | Requirements linked to Scope v1.0 in MIC. |
Closing Note & Cross-References
The Requirements Walkthrough & Approval Checklist ensures Memorres projects do not proceed to scope baselining without clear, validated, and approved requirements. It provides lean PM teams with a repeatable quality gate, reducing risks of disputes or rework. All walkthrough evidence—including minutes, approvals, and signed requirements—must be archived in MIC.